Privacy Policy

Smart Car Studio is run and created by Adam Kalan LTD, a company registered in England and Wales ("we", "us", "our"). For the personal data described in this policy, Adam Kalan LTD is the data controller.

Questions about this policy or your data go to info@smartcarstudio.com.

This policy covers visitors to smartcarstudio.com, people who contact us, and the dealership owners and team members who use Smart Car Studio.

Smart Car Studio is a business service for car dealerships. It is not intended for children, and we do not knowingly collect data from anyone under 18.

• Account details: your name, email address, password (stored in encrypted form by our hosting provider, never visible to us) and your role in a dealership workspace.
• Dealership details: the business name, country, currency, logo, brand colours, showroom images and team members.
• Vehicle and photo content: vehicle records (such as make, model, registration and specification) and the photos you upload, along with the studio images we produce from them.
• Payment details: when you buy credits, Stripe collects your card and billing details directly. We receive only the payment status, the amount and a payment reference. We never see or store your full card number.
• Usage and technical data: credit usage, the actions you take in the app, sign-in times, device and browser information, and security logs such as failed sign-in or join attempts.
• Messages: anything you send us by email or phone.

Vehicle photos can sometimes include people, number plates or other vehicles in the background. Please avoid uploading photos that show people where you can. The studio process replaces the background with your showroom.

• To provide the service you signed up for: creating your workspace, storing your vehicles and photos, producing studio images and managing your team. Legal basis: performance of our contract with you or your dealership.
• To take payment and keep records of credit purchases and usage. Legal basis: contract, and our legal obligation to keep financial records.
• To keep the service secure, prevent fraud and misuse, and enforce usage limits. Legal basis: our legitimate interests in running a safe and reliable service.
• To answer your questions and send service messages, such as verification codes, receipts and important changes. Legal basis: contract and legitimate interests.
• To improve Smart Car Studio using aggregated usage information. Legal basis: legitimate interests.
• To send marketing about Smart Car Studio, only where you have agreed or where the law allows it for business contacts. You can opt out at any time. Legal basis: consent or legitimate interests.

When you create a studio image, your photo is sent to our image processing providers to cut out the vehicle and to relight it in your showroom. They process the images only to return the result to us, under their business terms, and not to train their models on your content.

The process is designed to keep the real vehicle, its condition, your branded wall, your logo and the number plate as they are. You stay responsible for checking each image before you publish it (see our Terms of Service).

We do not sell your personal data. We share it only with providers who help us run Smart Car Studio, under contracts that require them to protect it:

• Base44: application hosting, database, file storage, sign-in and email delivery.
• Stripe: payment processing.
• OpenAI: AI image relighting and image analysis.
• remove.bg (Kaleido AI): vehicle background removal.
• Our professional advisers, and authorities where the law requires it.

Members of a dealership workspace can see that workspace's vehicles, photos, showrooms, team list and credit history. They cannot see other dealerships' data.

If we sell or reorganise our business, your data may pass to the new owner, who must keep protecting it under this policy.

Some of our providers process data outside the UK, including in the United States. Where they do, we rely on UK adequacy regulations or on approved safeguards such as the UK International Data Transfer Addendum to the EU Standard Contractual Clauses.

• Account, dealership, vehicle and photo data: for as long as the workspace is active. We delete or anonymise it within 90 days after a workspace is closed, unless you ask us to delete it sooner.
• Payment and credit records: for 6 years, to meet UK tax and accounting rules.
• Security logs: up to 12 months.
• Emails and enquiries: up to 2 years after our last contact, unless they become part of a customer record.

Under UK data protection law you have the right to access your personal data, correct it, ask us to delete it, restrict or object to how we use it, receive a copy in a portable format, and withdraw any consent you have given.

To use any of these rights, email info@smartcarstudio.com. We reply within one month. We may need to confirm your identity first.

If you are unhappy with how we handle your data, please tell us first so we can put it right. You can also complain to the Information Commissioner's Office at ico.org.uk.

Smart Car Studio uses only the cookies and browser storage it needs to work: keeping you signed in, remembering your workspace and your light or dark theme, and keeping the service secure. We do not use advertising cookies.

Data is encrypted in transit (HTTPS). Each dealership's records can only be read by its members. Payments, credits and security logs can only be changed by our servers, and sign-in and join attempts are rate limited. No system is perfectly secure, so please use a strong, unique password and remove team members who no longer need access.

We may update this policy as Smart Car Studio changes. We will change the date at the top of this page and, for significant changes, tell account owners by email or in the app.